Vehicle Tracking Systems

Whether you’ve got a fleet of 5 or 50 vehicles, every fleet manager knows the struggle, and potential risk, of losing track of your fleet.

Some of the most problematic, and costly, issues in fleet management arise when your fleet is in the wind. These can include:

  • Soaring insurance premiums
  • Expensive vehicle repairs
  • Badly timed vehicle maintenance

All of these problems come down to one thing, not having enough data on the routes and whereabouts of your vehicles and the people driving them.

As a fleet manager or small business owner, you oversee the operational and logistical concerns of your fleet, including;

  • Load visibility
  • Fuel effectiveness
  • Security of your vehicles
  • Load & timesheet maintenance

Without the necessary tools to collect and analyse the daily workings of your fleet, you’re not only leaving yourself vulnerable to ineffective operations, wasteful driving behaviour but losses of millions of pounds annually.

Vehicle Tracking Systems

How Can You Solve These Vehicle Tracking Issues?

Vehicle Tracking Systems offer both small business owners, fleet managers and back office controllers an essential insight into the micro and macro operations of your fleet. Collecting and collating data from each vehicle detailing their routes, the behaviour of their drives and maintenance and resource stats, vehicle tracking systems can provide you with all the knowledge needed to operate your fleet at the finest efficiency.

Whilst a vehicle tracking system may not have been the first thing your company thinks to invest in, especially when expanding a fleet, it is one of the most important technologies you could ever invest in and is becoming more pervasive each year.

Over the past few years, the power and availability of telematics systems has grown massively. According to a recent influential report, the global fleet management software market is expected to grow at 21.20% over the period 2015 to 2020.

The popularity of vehicle tracking devices has grown largely due to the numerous benefits that increased advancements in telematics technology have afforded. With improved GPS accuracy, increased mobile data speeds allowing you to reliably track huge amounts of information from a single location, and even a proven correlation with the lowering of insurance premiums and the typical fleet logistical costs.

How do Do Vehicle Tracking Systems work?

No matter the size of your fleet, vehicle tracking systems are effectively scalable from a fleet of one to a larger commercial fleet of 500.

Unlike your standard GPS device, the advanced global positioning systems used in specialist vehicle tracking systems like the TomTom Link 410 and TomTom Link 510, transmit individualised data points back to a central computer in real time. Meaning you can access where your fleet vehicles are, where they’ve been and track exactly how they’ve gotten there.

By amassing and processing historical vehicle tracking data into a singular source, you can even gain insight into the minute details of your vehicle’s’ journeys, such mileage, routes take, as well as time spent on location. Going beyond the limitations of usual GPS devices, modern vehicle tracking systems work on sensors attached to various points in the vehicle, allowing you to monitor your driver, as well as your vehicle, tracking their fuel consumption, driving patterns, speed, accelerator and brake usage.

The Benefits of Vehicle Tracking Systems

It has been a requirement in the EEC since 1986 for companies to have tachographs fitted in their vehicles. Since 2007 this has needed to show the driving and resting times for professional drivers.

But outside of just regulatory compliance, vehicle tracking systems, offer a number of solutions to operational and logistical issues you may face managing your fleet.

1. Driver Safety

Your company is liable for your employees’ actions whenever they are in charge of a company car. Reckless, wasteful driving can lead to all manner of problems, from minor resource wastage through to major legal action. If you can’t identify problem drivers, you’re leaving yourself and your company especially vulnerable.

Recent studies by the AA show that drivers struggling to meet deadlines and travelling on a motorway at 80-85mph, rather than 70mph, can increase fuel consumption by 25 percent or more. While according to the Department of Transport, work-related crashes can cost a company between £16,000 and £154,000 – rising to more than a million if a fatality occurs.

By collecting specific driving behaviour through, speed, seatbelt usage, throttle position, over breaking, etc. in real time, vehicle tracking systems can help monitor whether your drivers are acting safely on the roads, as they’re driving. Ensuring that you are always aware of how your fleet is performing, allowing you to react quickly to potential incidents.

Analysing the data can help you to identify drivers who may be a potential risk to other road users as well as the business itself, and furthermore, create an actionable training programme that is tailored to their distinctive behaviour. Saving you the cost of retraining an entire fleet, and providing appropriate and targeted training to the individual.

Additionally, vehicle tracking systems enable you to award driver’s who are performing efficiently, engendering a culture of safe and sensible driving that will ultimately benefit the business as a whole.

2. Increased Productivity

Increased productivity isn’t just about hitting meritocratic targets, but can add up to increased cost savings at the end of the financial year. Weighing resource expenditure, such as fuel and man hours, against your fleet’s current and prospective routes, may lead to increased route efficiency, more time saved, less driver overtime and fuel savings. Reading the data in real time allows you the foresight to re-route vehicles to avoid roadworks and traffic congestion.

The ability to track and correct driver behaviour can also lead to lower accident rates, representing a significant cost saving for companies, including lower insurance premiums. But, most importantly, increased productivity keeps the heart of your business healthy and happy, your customers.

3. Reduced Operation Costs

Accessing the onboard vehicle diagnostics in real time means that you don’t have to wait for one of your vehicles to break down before you pull it out of rotation. Identifying which vehicles may need maintenance enables you to preemptively schedule servicing and manage the logistical requirements of sourcing parts, and covering routes, without drastically disturbing the productivity of the overall fleet.

Why choose iTracking as your Vehicle Tracking Partner?

At iTracking, we’ve helped fleets, from the local to the multinational, across the United Kingdom to find a vehicle tracking system that is right for them.

We’re specialists in fleet management. Whether you need to track one vehicle or require a fleet tracking system, we’ll help you understand which products best suit your needs and provide a written specification showing your solution, how much it will cost and any useful extras. It couldn’t be simpler.

TomTom is the world’s leading manufacturer of vehicle tracking systems, and as certified TomTom product suppliers, we’re experts in tailoring and integrating TomTom’s world-class technology to benefit your fleet.

Call us on 0333 2000 670 today and we’ll arrange a demo to show you how TomTom Telematics Solutions – Fleet Management & Vehicle Tracking can work for you and your fleet.

Professional navigation

TomTom devices are the perfect choice for professional navigation, helping drivers to travel from one customer to the next safely, reliably and in the best possible time.

  • Best maps
  • IQ Routes®
  • HD Traffic®
  • Award winning navigation

Traffic avoidance

WORKsmart™ – Traffic combines sophisticated navigation devices with innovative technologies to help your drivers find the smartest and most fuel-efficient route around the traffic, every time.

  • IQ Routes®
  • HD Traffic®
  • Smart dispatch with live traffic information

Vehicle tracking

WORKsmart™ – Track vehicle management and tracking solutions show you how and when your vehicles are used so you can optimise processes and improve your efficiency.

Report on historic vehicle movement and adjust your planning instantly based on real-time positioning. Be on top of your business with WORKsmart™ – Track, a solution that includes vehicle tracking, vehicle tracing and driving behaviour analysis.

  • Vehicle tracking
  • Vehicle tracing
  • Greener driving
  • Broad reporting

Job dispatch

Impress customers with your reliable and efficient operation using the smart order dispatch processes and practices made possible by TomTom WORKsmart™-Job.

  • Dynamic workflow
  • Efficient communications
  • Increased productivity

Time management

Take control of your mobile workforce in the field using WORKsmart™-Time to record the working hours and driving time of individuals and groups.

  • Working time
  • Driving time
  • Tachograph support

Driver safety

WORKsmart™-Safety enables you to promote a safer driving style across the fleet, with direct support for drivers in their vehicles, and sophisticated tools for driving-style management in TomTom WEBFLEET®.

  • Help drivers relax
  • Promote safer driving
  • Manage driving time
  • Improve maintenance scheduling

Environmental responsibility

There are many good reasons to adopt a green driving style. With WORKsmart™-Eco you can reduce your company’s carbon footprint while cutting costs across the business.

  • Eco friendly
  • Optimised vehicle usage
  • Socially responsible

Management reporting

While the workforce travels, WORKsmart™-Insight gives you the real-time information you need to retain control, so you can manage costs, improve services and raise productivity.

  • Visual overview
  • Extensive reporting
  • Data integration


WORKsmart™- Connect integrates seamlessly with your existing systems and software to give you all the benefits of a totally connected fleet and workforce management solution.